Manage and Organize Users 7.2 Fundamentals

[Music] in this video we're going to talk about how do we manage and organize these users we talked about the need for that in the last video so let's go ahead and start living's done they have a lot of different structures in their company an organization they have their department structure livingston has different hotel and resource groups and they need that hierarchy for that as well as far as what regions those hotels are located in and finally there are the different rewards groups so how are we going to do this with life or dxp and

the answer is simply life right organizations basically organizations give you the ability to organize your users hierarchically and this would be according to the real world structure of different companies how this works is that you can add users to organizations and just because a user is a member of a child organization for example these orange ones here at the bottom on this picture it doesn't mean they're necessarily going to be a member of a parent organization in life where you will need to add them to both however organization administrators have the ability to manage all

the users in their organization as well as all sub organizations so we can refer to these as parent and child relationships or organization and sub organization but the basic idea is as an organization administrator you have the functionality to manage all of the users throughout your company and a common use case you will find is that you actually want to have a specific site for an organization and a life where you can do that you can create what's called an organization site when that happens the organization administer also becomes the site administrator and now has

the ability to manage the pages and content on that site likewise not only organization administrators but also just regular members of the organization they're going to become members of that site giving them access to the basic site permissions as well as the private pages of that site so there's organizations the other concept we need to understand in life right is called user groups user groups are specifically well there's no hierarchy involved here so let's say you have a team in your company that has members from different departments and they're all joining together collaborating to accomplish

one goal you could use the user group for that kind of thing by default these user groups are going to be created when an ldap group is imported and again you can turn that on or off like we talked about last time under instance settings under configuration in addition to that default user group that's created when you import from ldap you can also just create those manually create new groupings for your specific purpose in addition to organization sites likewise we also have user group sites what's a user group site well users have a profile on

dashboard under their personal menu if you'll remember that from previously a user group site is just the template of pages that it's added to the user's profile and dashboard if you want to show a different profile and dashboard to different users you can group them into user groups and then create a specific user group site that contains that specific content for them now while we're talking about user and user management it's good just to remember that liferay wants to be gdpr compliant certain companies if you're not aware if you're under the jurisdiction of the european

union you have to comply with the general data protection requirement and we want to emphasize that liferay is business ready we incorporate strong data protection and security capabilities so we can help your business move into gdpr compliance all right that's it so we're at our knowledge check there's different ways to group your users in life ray which one of those gives the ability to make this user hierarchy according to real world structures in your companies and which feature is a logical grouping of users that traverse the organizational structure in addition what do we call the

sites that can be created in conjunction with an organization so when you're creating an organization you also have the ability to create what to link with that organization what is a template of pages that is added to the profile or dashboard of every user group member under the personal menu the answers are organizations this is where we talk about hierarchy user groups these are the teams or logical groupings that have cross-cutting concerns and then finally when you're creating these user groups when you're creating these organizations you also have the ability to tie them to organization

sites and user group sites alright that wraps it up for this video see you in the next one