Using Salesforce to Complete Student Information of the Annual Report

Okay and um can you all see my screen powerpoint great well we're happy to be here today like i was telling doug earlier we're happy to be warm so that's nice nice spring weather and um we are engaging in the discussion about the second part of the annual report looking at the student information of the annual report and last month we did the program Information again we really encourage you if you can log into salesforce and follow along this won't be we won't be able to problem solve each and every issue and we will do

this again at the mid-year but we wanted to give you an overview and get you started so you know what to do And the handout the powerpoint um handout that you have is really a guide for you um to take notes on and or to refer back to and what we'll do today as we did last month once claudia goes into salesforce she will cover everything that's on the powerpoint but we will not go powerpoint by a side by side you'll have that as a reference so you can kind Of follow along and if there's

something that she misses or you want to take some specific notes on um please make sure you ask um that so with our agenda today we really want to we always like to just provide an overview of salesforce and then start off by talking about the connections between the program application or if you've done an annual report Before your previous annual report and a connection between the student information and the scholarship requests so connections are being made where there's information based on your feedback that are shared across different platforms that we believe will make it

a much easier as we move through the year um we're going to go over sections of the student information and many of you are Familiar with it some of you are not as well as how you submit that information how you create it if your brand new program and submit it or how you can clone and submit your information and then always reviewing the approval process how we'll provide notes which i think many of you are used to now in salesforce as we give you feedback and then Submissions and then some reminders some calendar reminders

that will be coming out soon so um we'll without further ado we'll move forward and if you uh are logged in and are able to follow along and ask questions as claudia go through salesforce that's how we'll work through it audio okay let me go ahead and share my screen and make sure that everyone Okay so can everyone see it and is it clear enough or should i should i zoom in a little bit if it's too small let me know okay looks good is it good okay perfect um so okay let's just do a

little bit of and walk around the platform just to everyone knows where to go i think at this point we're all very familiar with uh with how our salesforce community looks but You as you can see this navigation bar up here is growing so we're adding more components we are improving and we have several options in here for you so if you go to the home uh tab you will see basically um a summary of all the information that you have in their applications goals grant proposals i'm sorry scholarships and your institutional contacts The constant

the contacts can be also find found in the institutional profile which we always mentioned that is it's a good idea just to visit this staff from time to time so you're sure that the persons that are listed in here are accurate related to the roles of course this account that we're sharing here with you Is only a demo so that's why you're seeing a lot of names um around here following you will see the fpcd application for those who have been working on this you know that that's the place where you go ahead and you

submit your new or renewable applications similar with the fpctp grants here's where you develop your grant proposals then we have the scholarships here's where we work on the cost estimators and Then we submit the scholarship request forms when you can see the summary of all the money that the center has awarded what is due back to the center all that can be seen in there last month we released the annual report program information component where you can do the report about your program information details every every reporting year the new component It's the annual report

related to the student's information and the better place to place to find it is just going here and clicking on the annual report student information tab we also have the follow-up report we're not going to cover this today we are going to go with only with the regular reports and we're going to cover the follow-up reports during the post-institute Workshop during the um during the media institute um so the student reports so we will go ahead and click in here and i already have a set of records created so we can make uh this um

this demo a little bit easier um something that i wanted to mention that it's something that we are uh working on right after we deployed this to The um fcsua salesforce community similar to what we did with the program information is we're going to enter the 2019 information for you so all of you that have students that submitted a student's annual report last year or go it's going that information is going to be in here at the end of this week so we will ask you to weigh a little bit because we want that that

for you and there Um the reason is we wanted you to use all the functions that we have developed as janice mentioned we had an option that is similar to the program information where you can also clone your student reports so that will make it easier you don't have to start from scratch working on your students reports one more time now the platform have the option to do that so now that this is ready we work on those 2019 reports we will Put it in and we will send you an email we'll let you know

hey the data from 2019 is there so you can just go ahead and start using that and work in your reports for this year so um the first thing that i want to do is just go over the different sections that we have um that we have in um in the in the reports and for that i am going to go ahead and open one that i already have a set of um data in Here and the first thing that i wanted to show you is the interesting connections that we have developed once you are

in this uh and creating and working on the student information as you can see i have drew here as a student um so we have several connections made this form this student form is actually connected to these scholarship request forms so let's say that this year 2020 uh 2021 you submitted new requests for a set of students in your program so as you if you can remember you the first step when you're requesting a scholarship is that you enter the student uh name and id so that is also safe as a record so and it

is required that if you have a scholarship requested for a student you're supposed to submit an annual report so now that connection is made when you're going to when you click here And select and i will show you that in a minute you will see a list of all the students that receive the scholarship during the same academic year so you don't have to remember that you have to create a report for them let's say that you also have previous years of student report most of you are in that situation that's where we're entering the

2019 reports so you have some students that are Continuing from the 2019-2020 uh reporting year you don't want to start those reports again so you also will have you have the option to clone it but it is up to you if you want to start over and you want to do a new report that name will also be there so you know what students do you have available for reporting so um let me actually back up a little Bit and do that um yeah can you just make the screen a little bigger you know can

you zoom in a little bit okay is that better yeah that's better things okay so let me show you how it works in the connection with the scholarship so i have so my webinar institution have two uh cost estimators your most of you are Um familiar with this so i'm gonna go ahead and open one of the grass estimators and i have here a list of students so we are all the students today so janice drew philip irish is ashley so we're all here so all these students receive scholarships in 2021. if i go back

and i open the other cost estimator most of you are in this situation that you have multiple cost estimators And you have a student related to that cost estimators you have i have two students in there right now so let's say that i want these students are new and i am going to create the error reports to an information piece for them um if you are a new institution so i'm sorry if you are creating this this reports from scratch because the students are new what you will do is the following you will do New

student report click on new student report next you will go ahead and enter the year you're going to report in 2021 and next you will select student see how all the names will be there so everyone that you have for your 2021 scholarships will be there for you to know that you have to create a report for that student now let's say that you have a student That is not eligible for to receive a scholarship or did not receive a scholarship but as part of your program you also have to report on that student so

that's why we have this action here with this option allows you to create a new student so it stays in your in your account so you go ahead and you create a new student you enter name and a student id similar as you do When you worked on your scholarship request forms so let's say that in that case i selected drew it actually pulls out the information for drew and i am going to show you um let's see oh one one one more thing that i wanted to point out um i have and this is

something that i think is really helpful for you and it actually shows the Connection to the so those students are continuing from previous year let's say that um at this student from 2019 let's go ahead and open we indicated that it's a student this is 2 and it's continuing from uh next year so that is something that we'll see in details in section two we're indicating that in here if we go back you have two options in here you can clone the report so you Don't have to start over so you just go ahead and

click in here and it actually copies all the information you just make sure that you are um checking all the forms i'm sorry all the fields to make sure that all the information is accurate and it's and it corresponds to this academic reporting year but your option that you have if you Still want to you want to do a report from scratch you also have the option there so you can go to new student report you say that you want to do a 2020 2021 report and that student name is here so it's also available

it's telling you that you're missing that you have that student also in the list of pending to do and it's something that it will also Help you okay you say i i forgot to clone this student because this is a continuing it's a continuous student i didn't you will know if you come back here that student will be in there so it's it's a way to to let you know how many how many reports do you have to create and a good tool that i think is something helpful once the list is empty you will

know you you're done so so that's a good way it's a good way To think about that um let's go over the details and then i i will go over the third uh what i call the third lack of the connection which is related to the program information form so but we can see that really really here um in the end section so section one is basically general information about the student we ask questions about demographic information Um where the student was enrolled previous to being in the fpctp um let's see let me go back

let's open up drew that has all the data in it here it is so it's all the demographic information uh where when the student began the fpctp was a student role in the institution at That time if you say yes you can you know you you will give more details on on that enrollment what it was what was the student doing uh when he was enrolled or she was enrolled uh in the institution um if it wasn't k-12 um then we moved to question 10. so question 10 is it's a big piece in here because

uh it asks you about The un projected enrollment of the student related to the credentials and to the programming structure that you offer i think also at this point we're all familiar with those options that we have in the application you know that we have option one option two and two three when you can have a set of cte programs you can have a set of concentrations on track or you maybe you uh only offer certifications And uh and micro credentials so this piece is going to go along with your program information and your annual

report and that's where the connection is that if that's one of the reasons it's that we mentioned when we were talked about the program information form that the program information form needs to be developed before you work in your students because That section four of the program information is going to ask you how is the program structured has been the program instructor this year do you have new credentials do you have new certifications or maybe you're not offering this credential anymore that's where you update that information you save it and you're done with your program

information form once you come to work on your student your student reports are going to Reflect that change what happened during the year so in that way let's say that you offer a new credential on your program and your students are enrolled in that credential or you have a new concentration so in that way you're going to be able to indicate and to report that your students are pursuing that concentration if you if we don't go that way then you You won't be able to reflect the update and the program information and it won't show

either on ds2 and information so in that way we can be consistent and the data that you are reporting it's going to be consistent with the way that the program is working so in this example i have what we call option two which is a program that offers um concentrations and tracks in this case drew is enrolled to his enroll in the Concentrations uh the treat the animation and technology so what can happen in here is that some um some programs also might offer certifications and micro credentials within this con um within the concentrations and

tracks so uh it will also be listed in there all the hierarchy and all the structure will show in there so if you let's say that a program Is not offering this but they have they have a student's role in the 3d animation technology they're not offering any certifications or or credentials we still want to know if the students are enrolled uh in that concentration so that's what we do with this checkbox checkbox in here and in this case this concentration track it's offering additionally it's often offering the Adobe certified associated in photoshop so we

also have the option to say the student is enrolled to earn this um this certification just go ahead and save it and save your um concentration enrollment and it it happened in this way for all all the concentrations that you're offering depending on your student's enrollment Uh in your program any questions in here this this part is the most um is i would say it's the most complicated part drew if you see anything in the chat just let me know um so that this one is actually about the enrollment so it's all about all the

credentials certifications concentrations that the students anticipated to earn at the end of the fpctp that is section one because that's General student information after that we ask about how long is the student going to be in the program when it's going to uh when the student is expected to graduate what they're you know on at the exit of k-12 the general interest of the students and any work that the student was doing so all these last questions in here are work-related questions Something that i consider really important and something that we have in the word

documents you will remember we have an area here for you to provide any other related information to this section so this is the place to have it um to have that information if you need to then in section two we asked about the analyst to an information so This is related to what's going on what has been going on with the student during this reporting year so this is very important especially this question in here because this actually it's going to lead to something else that i'm going to show you in a few seconds so

you you talked about the status of the enrollment when the student uh for this reporting Year is that a new student is a continuing student from the previous year and then you said okay what happened with the student at the completion at the end of this uh at this program is the student continuing next year or is the student exiting the program let's say that but then instead of saying that drew is continuing he is going to exit the program she's Going to graduate then you have to respond on section 3. we are not going

to see this section three if let me see section two if what you indicating here is that a student is continuing next year because that in that section is not needed so it is a conditional section and it's there to help you out to know what you need to respond so if you're continuing next Year you don't have to respond to section three and if i just minimize this in here see how section three actually disappear um and we will get there in a few seconds then we ask about uh sap information the enrollment and

then we go to the um the status of the student related to those credentials those certifications in this case is What happening so what what drew actually did uh during this year while he was enrolled in the 3d animation technology concentration as he continuing the concentration is he not yet started with this concentration or maybe he just finished he earned the um the credential or the certificate maybe he decided not to pursue it anymore or he left the fpctp But also we asked about what happened with the certification that you're offering in that concentration was

the certification earned or maybe it's not the time to take the test yet so it's not not yet started or maybe it's in the process maybe he just earned the certification so all that information is indicated in there of course you need to make sure to save it And that goes along with all the options depending all the three different options that we have in the structure uh it applies to to the ctes to the certifications and micro credentials um after that we asked about the different type of courses the stable i i think we

we try to just keep it as a worse than the as it was in the what in the word Document um so depending when you ask in here you will have to um what you've responded here you will have to to respond to these following questions the type of courses that the student is enrolled um what else so claudia let's take a take a minute um we do have one question okay um danny wanted clarification on the Difference between certification and concentration um danny with some of our programs they have industry recognized certifications or certifications

that they've created from their local program and so that's the credential that might their students exit depending on the focus of their study concentrations it's just like when we Went to did our undergraduate if we all got an education degree but maybe you gotta maybe your focus or major was um special ed maybe it was you know early childhood so those are like the concentrations it's like their major program of study so we have certifications where you get a credential uh from one of those concentrations Like we got we became certified teachers um so you

got that certificate and it's the same for many of the programs that we have they have different options that the students can take different pathways to students can go and depending on those pathways they either get a certificate if it's not the general certificate or they can get micro badge micro Credentials or badges so um that's what the the difference is did i answer your question danny okay she might be unmuting or trying to check that out but claudia april asked if you could show her again how to get the student to the student information

page okay so let's let's do one thing let's i'm going to wrap up section 3 and then I will go back to the main list and we will go over it over that uh option again so i definitely don't want to just go over all the fields because this is really a member of the word document that you have been working on for the past four years i'll say but i think definitely those um the questions are related to the credentials and the program instructor are the most important because they're All this is the third

connection i was working and i was talking about it actually pulls from your program information form so that's why we i said one more time when you're it's time for you to work on your annual reports you work on your program information form first you make sure that your credentials your certifications your concentration any um changes that you have you had During this year that's the place to reflect it so when you work in your students reports those reports are accurate and the certification or the concentration the student is pursuing it's going it's it's going

to show on the forum otherwise it's not going to happen so and there is no way that you can make a mistake if you try to work on your student information forms first The system is not going to let you do it it's going to give you an error it's going to it's going to tell you that you have to work in your program information form first okay so now let's go to section 3 as i show you so let's say that drew is not a continuing student he exited the program this year and he

is going to graduate so now section 3 is going to Show up down here so if we open up this it's going to ask you so when was the last time that that the student was enrolled um why the student leave it's going to leave the fpc dp he completed the program requirements or maybe did not complete in the program then you have to talk about a little bit more about it so you have to say why why the student left and you have an option to explain And then similar to the previous section it

asks you what happened with those credentials that the student was supposed to earn those certifications if you say yes a student earns something you're going to get the same list and you're going to go and say well 3d animation so you're going to say okay drew earned the 3d uh the tree animation technology And you click here maybe he ended up not go no taking the test for the adobe certification so just go ahead and just don't just don't check that but um it's basically indicating what happened at the end what the student based on

the enrollment the projection that you have when you start reporting on the student what happened at the end when you get to section three and the student Accept the program um after that it's it's a question about um employment so what what is the student um what type of employment so you can choose between competitive employment you have this multiple choices questions so you can select different options in here and then you indicate it's at a full time or it's a part time you get the option to do that And if you have other you

get the option also to describe that order and then it's the student for the for the next uh 12 uh month so what's going to happen with that with the student what's the student's plans and similar to what we have and i think i forgot to mention that uh on section two i'm sorry so we also have a clarification area so every section have this clarification area for You to write anything that else that you want to say um besides the questions that we ask in the annual report about that student so we have it

on section three if i scroll up to section two we also have here in section two as well as we have in section one here it is any other questions before i go back to the list good Okay okay let's go back to the list and wages you can you can do it um up here with your browser or you can just use this back arrow here so um how to get there so do you have it depends on your program and what you want to do let's just back up a little bit so one

option that you have is just can create new Student reports you can click on new student reports if you are going to create a student report for one student that did not have a previous a previous report so that's an option that you have if and that's the case for example for this student that i have in here um this student had a previous report so had a 2019 2020 which is something that you you all going to see in a few days and when you logged in into salesforce You're going to be able to

clone that report so you don't have to start over entering all the information about the student hey claudia yeah um are you able to show from their view how it might look um i'm not sure linda if if you're i'm sorry april if you're wondering how did you get to that very top what we call breadcrumb up to the top where it says Um annual report student information i'm not sure if you're asking about how do you get there or how do you get to where claudia just showed you i'm asking about how do you

get there i thought so so once you log into salesforce oh okay so unfortunately so what happens here this is where you're going to land this is a little bit zoom in this is the community your the url is The one that janice um show when when she shared the powerpoint you have that in the chat they logged in um so the link is fcsua.force.com this is what you are seeing up here in the url bar right now if you don't remember your password if anyone had any issues logging in someone that is supposed to

have a License please reach out to us there is an option for you to reset your passport but if for some reason you cannot do it uh you can always talk to us reach out to us contact us and we will and we will help you out um so once you you go into fcsua.force.com you will land into the home page and for you to work in your student reports the option um so the tab Is the end of reports to an information forms this is the one that you have to click okay stop stop

right there april do you are you able to follow that you may be talking we can't hear you right okay go ahead i also put the link in the chat so you can see that thank you Yeah okay um something something else that i think is very important we try to put some sort of restrictions that will help you out to let to make a fewer mistakes so for example i have another report in here and as you can see the clone icon is grayed out so it's not available it's not active so why is

that so if we go ahead and we and we open This report in the view mode once it loads we will see that this student exited the program so there is that means that you don't next year following year you don't have to create another report for this student depending on the reason why the student exited you're going to work on a follow-up report or not that's something we will cover in during The post-institute workshop and the mid-year but it's a way to tell you you don't have to worry about this student anymore you're done

this is to exit the program so there is no way that you can make a mistake clone the report and then realize oh i should not have done that so that is another safe way to navigate to navigate the platform um Okay so i think now we can um move on to the uh submission on approval process so let's go back to drew let's say that we finished entering all the information and i'm going to go down to the bottom of the screen these are the three actions that we have in here available i think

this is gonna um sound similar to most of you because we have trying to Be we have tried to be consistent in the way that we set this up so this is similar to the program information form it's also similar to the scholarship request forms so you have two options you can save as a draft if you are still working on the report you don't want to submit it you you're not done entering the data in this action You only save it it doesn't trigger any notifications any emails for us and for you if you're

completely sure that you're done with the data then you go ahead and save it as complete and that's what i'm gonna do the reason is because and this is an ideal example i only have two students from previous year and one student but some of you i'm sorry are going to have a lot of Students so you just don't want to go ahead and submit one by one you want to create all your reports or clone your previous report of the information that you have to update and when you're done and you're sure that it's

all set just wanna go ahead and submit every one of ones that might sound similar to what we do with the scholarship request forms Because it's not exactly what we do once you ended up with submitting having all your data in for this for the request form you just check all the completed forms that you want to submit to fcsua in this case i'm only going to submit drupe because i just have one when you have your all your students ready what you do is you go ahead and select all the ones that are ready

And you click up here when it says submit to fcsua what's going to happen is that you're going to receive a notification email and we're going to get it too so it's going to tell us that webinar institution just submitted drew andrews and i'm just hearing the email just come true uh is to an annual report that will let us know that time for fcsu is time for us to go in And review take a look at the data and send you back comments if that's the case and that's something else that i wanted to

show you it's similar most of us are and you're already familiar with this um with this uh process but i'm gonna do just a little quick update so you can see how the comments let's say that we definitely want to review um Student report about drew and in section one we want to ask you for additional details additional information good and we are going to save it as updates needed what's going to happen similar to all the other components that we have in here you are going to receive an email that is going to tell

you Drew's annual report needs attention please go ahead and logged in and revise the comment sections so if i refresh right here now the status changed to updates needed and the edit action is open up again for you to edit once we do that and we go to section to scroll down through the sections we're going to see that the comments are actually in a different color for you to See it right away so please include additional information we have this comment sections available for all the three sections in the report and that is a

way for us to let you know what is missing what needs to be added if something that should be reported in a different way once you're done with that you just follow the same process That you just follow for for the submission so once you're done editing you save as complete if you're not done you save us a draft and once you're done with all your all the revisions that we send just go ahead and select all the students and you go ahead and submit it back to us maybe because i did not complete it

go down Yeah it is done um any questions in the chat okay um janice could you put back the days for the reminders i think it's better if we if we showed that instead of me just going through that by the top of my head let me stop sharing because something else that we have done and it's similar to the program information forms you're also going to receive reminders 90 days out of the days that this report are due which is august 1st you're going to start receiving a reminder first every month and then 60

days out you're going to get um i think is 60 days house is twice a month but janice is putting the um this slide back just to make sure that that you know and once you're done submitting uh submitting all the students report There is perfect so may 1st 90 days prior to the due date exactly and then every two weeks is 60 days out all the reports and due are due on august 1st and once you're done to completing all your annual reports you will stop receiving the emails did i saw a question on

the chat okay janice i think this is a question that you were drew will be better respondents that's did i um so it Asked about the need and um if they need to submit all the information all the students report regardless whether or not they are eligible for the scholarships oh all of the student information the part about the scholarships that if i'm understanding is that if you did a scholarship request then that data will pull but if you didn't if you have A student who was a participant in the program and didn't receive a

scholarship don't know why but you i'm sure you'll have a reason why then that data would not be there and so the connection to the scholarship requests are there for those that you did do scholarships i don't see the questions so i want to make sure i'm answering right yes you should put all the student information i think It's it's for those students like the one that you example that you just mentioned what if the student is not eligible they still have to report on that student yeah is that is that hey wait wait wait

just a minute i don't mean to question you claudia but we only want students that are part of the florida post-secondary comprehensive transition program correct and janus yes yes so I know that the programs we have several programs that have other students that are part of their overarching program but not part of their florida post-secondary comprehensive transition program and we just florida post-secondary comprehensive transition program so really all of those students should be eligible for a scholarship that are also part of the Florida post-secondary comprehensive transition program i hope that clarifies okay i think i

think that's clear just saying fpctp yes okay can i paraphrase that make sure i've got it so everybody in here every student in here is eligible uh for participation as id uh in this program but not every student in here necessarily Is getting the scholarship but they're still eligible but they're not getting for whatever reason yeah yeah got it okay cool i think and and maybe i was i was saying it wrong but that's definitely why i always just go back to janice with drew for this terms because definitely my terms i might the tag

terms so but that's the reason why we have that Option that said when you have the list of students you have the new to add a new students in case that for some reason as michael is saying that student is not eligible for the scholarship it's not earning you know it's not going to receive those funds but still part of the fpctp you have to work on a report for that student So that's why that option isn't there so because the connection as janice was saying that name is not going to pull from the scholarships

because it's not going to be there in the cost estimators and janice also maybe we want to share why students might not be eligible for scholarships just because i know we also have some new programs on the call on the webinar today like if a student has not made Satisfactory academic progress then they might not be eligible for a scholarship or a student and their family might say we do not want the scholarship and that's why a student might not be eligible for a scholarship can you think of another example of why a student might

not be eligible for a scholarship that was enrolled in the florida post-secondary conference of transition program Unless one of our teams have it those are the two primary reasons i just wanted to go ahead for those of you who are on the webinar today that are new to fpctp's every student that is the student with intellect that that is a student with intellectual disability just like um dr brady said every student that is you know that has an intellectual disability and that is Enrolled in the florida post-secondary comprehensive transition program at your institution is eligible

mm-hmm yeah okay thank you drew and i think so that's that's actually a good question and a good point because i think those are the ones that those special cases are the ones that is in in that particular reason is that those are the ones that you have to Remember because you're not going to be remind of of them when you when you start working on this it's not going to that name is not going to be on the list yeah and there is no way for us to know unless you do the report so

that's why that option isn't there for you just to have all your data uh consistent in in in salesforce um look like michael had a question but i wanted to ask one claudia If they remember they're completing the program information first right and they had an annual report let's say they had an annual report a previous year so the student name would not appear even if it was in the annual report from a previous year it will be if the student had a previous report it is going to be there okay so that that will

cover that This only applies to those students that are new in the program okay that are not receiving a scholarship for some reason so that's the first step that those new students mm-hmm that's cool michael you you leaned forward i did thank you there was um and i'm just i'm just thinking out loud here is there an advantage to you all collecting information On those of us who have students in the program that are not eligible for the florida program is there an advantage to you uh for having some knowledge that in addition to this

set of students who are eligible and who are or are not collecting scholarships this program also had four other students or this program also had two other Or ten other does that enable you in any way does that give you any oomph when you go to the legend to have any kind of conversation about strengthening the the the program that or or does that it's well if there are students with intellectual disabilities if they're any other category no yeah if there's students with intellectual disabilities and what's been nice michael is um many of our programs

have Put like a caveat you know have shared well this we have these students under this umbrella of the name of the program but they're students with that are not necessarily they don't qualify for the fpctp right and so we separate that out but if they're not id then no it doesn't help okay okay yeah thanks good question because we do have Programs reporting it yeah francis just put something in the chat about the same thing there there's some students and we have the same as you know uh there's some students that um don't come

up 70 on the iq um so therefore they're not eligible as id right so we're not reporting those guys in that's right but there are folks that are coming up with 75 Um that for example um on an iq test um and so we're saying they're not eligible we're not reporting them in but it still seems important at some level that somebody somebody in the state recognizes that we're still serving some really hard kids yeah but you know maybe not this year maybe you know michael you sneak it in every Single time so we don't

ignore it we definitely don't ignore it and we enjoy well you know i just i i would i want to further enable you guys in your reports if but if it doesn't do that then let's let's keep it keep it apart because that's confusing if it's not yeah yeah well you know the beauty of what of what you guys are going to be able to do is Really we hope would hopefully be a little more efficient because if you've done a previous report or you've done all of you would have done an application or that

concentrations and tracks all of what you would have put in when you do the program information as we mentioned last month it's going to automatically fill and you're going to be able to edit it and and um add to and then Also those will feel when you start looking at the choices for the students they are there you know so it's not like typing it into the word document like you've had to do before do the so we hope that that's going to help pre-filling that credential side um pre-filling that side for those and avoiding

mistakes when students have exited and you you report on them i forget to report on them As they exit the program and and all of this is from feedback that you've given us that will make it more helpful we had some glitches last year when we had that um the word document that it actually each year the word document that was fillable and it had a limit and you had to get back to us to add more you know lists um for credentials or students names Now we don't have that limitation and so those of

you who are new coming in you got a nice little blessing thanks to your older guys who've been hanging in there and and dealing with us as we've gone through lots of changes so remember those um reminders will start coming and actually you'll have reminders for the program information and reminders for The student information so it's gonna it's gonna ask you for both rip and keep in mind that the program information has to be completed first and if you don't do that you're going to be defaulted back so right you know student information go ahead

i'm sorry i we have a couple of questions in the in the chat okay um one is from diana um she's asking what's definition of work Experience outside of internship well we have students who have work experience and any colleague can actually jump in on this students have worked work experience that is unpaid some is work that is paid some that is considered voluntary building skills um work they may have some simulations give students work based learning opportunities that relate to work so Um i hope that answers your question dan did i miss anything anybody

other types of work experiences i just wanted to i just wanted to remind everyone that if um if you logged in and you tried to follow along um you were you you should have been able to see all the actions that we have in there but not the records we are currently entered your 2019 data So if you waited a couple more days we will have everything in there so if you log in and your annual report student information form is empty which it should be right now because nothing is able available just yet it's

because we're going to enter your information to save you some time so we will send you an email to all of you once the data is ready and Once you can go in and start working on your student reports the program information form it's all in there so your 2019 forms so previous reports are in there so if you decided to start working your 2021 um 20 20 20 20 2001 so you can just do that because it's available uh but you should be hearing from us soon about that 2019 data in there I want

to make sure i answered diane's questions diana's question she said yes yes thank you janice yeah okay you're welcome thank you i can't see the chat so i just want to make sure we other than these um reminders that will you just love coming in your emails and you guys have asked for them but other than these reminders we do want to uh remind you that um where we will start um Gearing up for the mid years so you'll get notices about um different different um information sessions that's coming up for that in may we

promised you in december that we would do another scholarship um request webinar so we're going to do part two it's the same information but if all of you weren't on board or now that we have five or six new programs who will actually start Submitting scholarship requests for the fall we want to go over that so you know what to do again and we've had again institutions help us to make sure to help us catch glitches that maybe um when we first entered the data for you um we may have made a mistake or maybe

it wasn't real clear how the process works so you've helped Us clear that up as well so we will do that again may 11. it'll be for the the programs again only it'll be the same information we covered the last time and this time you all would have had a chance to play with the scholarship some of you and so and it'll have a little more meaning which we said in december they have a little more meaning because you're closer to some of you will know Who your fall students are some won't and that's fine

you won't know until it gets closer to fall term but some particularly some of our um ctes our technical colleges they'll know who their fall students are so keep that in mind that's may 11th you have a contact information to reach us um so i don't think anyone has a problem With that and we have um april 27th we have an upcoming webinar that's open for anyone if any of you are interested we're going to have tara rowe and um gwen carey um talk about mentoring and and the fpctp and i think it's going to

be great this is a follow-up from peer mentoring and supports we've done before but they're going to tell you from their Side fau has a strong program going unf has a program going with a different group of individuals but tara has gone through the certification process and and we think could be another one to revisit um again and and because some of you have asked about it so that's a couple of reminders anything else or questions that you might have At this time there is one more question in the chat janice and kristy dickman she's

asking if the new student um enters a program in june will will we report that student this year if they were if they enter in june before july 1st because july 1st is actually um our new fiscal year so we're talking about that academic year in which they enter yes Okay well i don't think i think we have covered everything else drew let me know if you see anything else in the chat um i've been trying to look uh and see if you're missing any questions um but just wait for our email not letting you

know that the data is available and please reach out to us if you have any questions we have done um one-on-one coaching with the request Scholarship request forms and of course we're gonna answer all your questions and we will talking about this and the follow-up reports for the completers during the media also we will revise the documents that are up so we'll still keep those word versions instructions so we have many changes now we need to relate to salesforce and the instructions but the Content is the same there's no difference um in the content so

those documents that are up and we'll put some new ones up before the mid-year actually within the next couple of weeks so that you'll see that that's with all of it and in the event you want to share application information with others you all know that everything our applications our scholarship requests Are also our grant and that's being further developed with the grants um grant proposal and components we'll also all be in salesforce so we'll get familiar with that that's that's our home claudia maybe she doesn't look like she lost any weight or anything but

and maybe she doesn't look like she has gray hair this woman has been working like endlessly Um so she was really disappointed that the information wasn't available for you today where we would have copied everything for you have entered everything so we just really appreciate her and all the work that she does and i know you all do too um but she's trying to get it all done all done for you and she constantly thinks about what Makes sense for you and what can be efficient for you and as with the program information when she

mentioned before reports can be run on any of the information we have in salesforce at any time and you want a report you can't run it but we can run it for it so if you need some for your administrators or you know reporting to your Constituents your advisory group or anyone like that um just let us know so and you will definitely give us feedback when you when you get cranking and we have everything entered janice and true i have a question um this is the time of year when a lot of us try

to keep our heads low and and uh stay out of the line of fire for things that come south from tallahassee um are you hearing anything statewide is There a conversation that um looks positive for us as a um this for this effort overall um positive is that this is here to stay and that they're very supportive for the program they've even done some amendment to the language um related to grants and they're working on an amendment related to the scholarships but that is not finished yet and so i asked just the other day can

i Announce anything not yet because they haven't finally voted on it but um your input michael was very helpful amanda's was very helpful katie you've given us some good input to take to our legislation legislators and we appreciate that and they're listening but they have no interest in it leaving what they want is more students so more scholarships They are waiting to hear about the need for more scholarships and more support and so they are they are um just in the language where we hope that it will um read that way and be interpreted that

way to all of our institutions particularly the institutions who have housing components those that have housing components we Think it'll be some great language out there for you that's good news uh all around that that's good news you all keep up the the fantastic work you know one thing jurenare and others have been talking about is you know when you're publishing like michael does um report on his fpctp i think that's an important part that we want to keep in our You know highlighting our annual reports iris has come on board highlighting work when we're

informing the literature when you are writing about your programs and publishing i i think our state needs to know that everyone the nation everyone needs to know that and so michael always shares with us and i know others will too as you as you get on board and are doing the same Things we want them to hear it so we even share some of your newsletters with our contact person sometimes so they can know we go straight to tallahassee so they don't have to call us and ask us they can see what you send us

and um they're very pleased they're very pleased janice the special issue in uh behavior modification was out in March right and um florida looked good in that we have um either two or three papers in that one there's eight papers all about college uh and um uh there was a national group there and i think i don't know if you've shared any of that with the folks with your folks at tallahassee but um there are a couple of pieces in there that are are pretty solid Thank you michael for leading that way and helping you

know us getting the literature in that way we really appreciate that well we would like to thank everyone for joining us today and remember you will receive an email that will have a link to the recording of this webinar on youtube remember that we do have a youtube channel that you can find by simply searching florida center for Students with unique abilities in that email there will also be a link for you to complete an evaluation and we look at every evaluation very very thoroughly and so please give us feedback on ways that we can

make information um better and the information that you would like to receive so thank you so much for taking your time to joining us In joining us today and um we hope to see you all soon bye everybody thank you you