How to organize your day to be more productive? Finding time for everything can be very difficult. Especially if we don't organize ourselves in the right way.
Still, without this daily planning, the tasks accumulate more and more. Creating the snowball effect. And that goes for both professional and personal life as well.
In fact, it is very important to find a balance between them, along with all your commitments and activities. So, get to know now 10 Very Practical Tips on how to organize your day to be very productive. Thus, being able to carry out all your activities and achieve your goals and objectives in a planned and assertive way!
Do you want to receive tips and information to set up your own business. So subscribe to this channel and stay on top of everything you need to know to open your own company. The 10 practical tips that we are going to show you here are very effective and usually help any type of person.
Whether for work, studies, travel, pending, anyway. The most important thing is to try to make them help you find a daily balance. So, keep your energy and motivation always high.
In this way, your productivity will increase more and more. And so, you will be able to carry out all your tasks, achieve your goals and objectives always. Literally, walk in the desired direction, okay?
So let's go! 1. LIST ALL YOUR TASKS First, start by listing all of your activities that need to be done.
Both professional and personal. However, these tasks need to be based on the goals and objectives that need to be achieved. For example, if you have a goal to finish a presentation for a business meeting, list all the activities that need to be done in order for that presentation to be completed.
How to: - search for all the market information - analyze this information collected - list the conclusions of this analysis - put together the presentation - review and rehearse the presentation of these materials for the meeting. The same goes for your personal and everyday activities. For example: washing clothes, taking and picking up the children to school, preparing dinner, having breakfast, going to the gym or exercising, visiting family or friends, in short.
List literally everything because each activity or task to be performed takes time to do. And that greatly influences your organization of your day. Which we'll talk about later.
2. DEFINE YOUR PRIORITIES Next, with your to-do list done, organize them in order of priority. However, keep in mind that not everything that is urgent is important.
And not everything that is important is urgent. It may seem confusing, but important and urgent are different things. So choose those tasks that are really important.
That will make a difference in your life and work. In other words, focus where it really matters. And a tool that can help you a lot in this is the Eisenhower Matrix.
Which in a nutshell, is used to prioritize tasks. At the same time, guide decision-making processes. Whether in companies or even in your personal life.
Basically, 4 quadrants make up that matrix. Added to this, there are two criteria: urgency and importance. In which the tasks/activities pending or that need to be carried out are distributed.
And these quadrants are: • important and urgent; • important and not urgent; • not important and urgent; • not important and not urgent. By filling in these quadrants, it will be possible to define a priority order of the tasks/activities in question. So, if you want to understand more about the Eisenhower Matrix, we have a very practical video that explains this tool well.
If you want to watch it, just click on this button above or on the link we leave in the description. 3. CHOOSE YOUR TOOLS A very important point is to choose the tools and accessories that work for you.
Be it a printed calendar or a digital agenda. Or a simple notebook or applications for computers and cell phones. Finally, choose tools that can work best according to your style.
And nowadays, there are many tools that help a lot to organize us better. Consequently, have a much higher productivity. Like Google Calendar, Trello, Notion, Bullet Journal, One Note, Outlook Calendar, anyway.
There are many tools and apps that can help you here. Including a simple paper and pen. So, if you want to know more productivity tools, write here in the comments and we'll put together content like this for you, okay?
4. DETERMINE THE TIME A very important point is to determine the time needed to complete each task. At this point, be very consistent and realistic.
Take a good look at how long each task takes to complete. As a result, you will understand how many minutes, hours or days each activity will take. And so, fit into your daily, weekly or monthly planning, for example.
It may even seem basic, but many people end up getting confused right now. That is, they consider in their organization that a given task takes 1 hour. But in the end, it ends up taking 4 hours.
And this ends up causing and affecting the other activities that would need to be done that day. Thus, it ends up generating a snowball effect. And a tip here is to also consider the preparation time to carry out the activities.
For example, if you have a face-to-face meeting at 3 pm at a certain location, consider commuting time in your schedule. Both to go and to return. Like it or not, moving around takes time.
And this needs to be considered in your organization. The same goes for other types of preparation. How to dress, arrange the meeting place, test equipment that will be used, among many others.
Also, determine the deadlines of the activities. This is very important. Because through them, you will assemble your plan according to priorities (which we talked about earlier).
Along with deadlines that need to be adhered to. 5. PLAN YOUR MONTH AND WEEK With your to-do list organized in order of priority, as well as your tools, now it's time to plan your day.
However, your daily planning will work better if you can organize your week or month ahead of time. Because that way, it will be possible to have an overview of your days over a longer period. And not just for one day.
Thus, with this more macro view, your planning for each day will be more effective. Mainly because you will have a better schedule of your activities over time. It's not just a punctual thing.
As a result, you will fit each activity thinking about the broader and more assertive planning. And a very practical tip here is: plan your tomorrow today. In other words, organize your tomorrow in advance.
That way, you'll go to sleep and wake up already knowing what needs to be done. In other words, your mind will be prepared and directed to what needs to be done. 6.
DON'T EXAGGERATE YOUR ACTIVITIES Also, be consistent when organizing the amount of tasks to be done per day. Remember that in addition to your professional tasks, you need to consider your personal tasks as well. From everyday.
Therefore, in your list of activities, put only those that are possible to be fulfilled and carried out. Considering everything we've talked about here. Likewise, be careful not to overdo the activities to be done on the same day.
Because if you can't do them, you may have a feeling of frustration. And this is very dangerous. And that's precisely why we cite the issue of planning your month or week before planning your day.
Because that way, you will be able to balance all your activities throughout the days. 7. FACE THE MOST BORING ACTIVITIES Every now and then we are faced with those tasks that are more complex to be carried out.
And they can make us put it off for later. And even procrastinate because of them. So, when you encounter this kind of tasks, tackle them immediately.
Do not leave it for later. Because when you finish them, you will feel more motivated to carry out the other activities. Trust me: your energy will be higher and your motivation will help you for the rest of the day.
8. FOCUS ON EVERY TASK Eliminate all your distractions and focus on each task at hand. Don't try to do everything at once.
Otherwise, you will do a lot and you won't really be able to solve anything. So focus on each activity in the time allotted. So, you will be able to fulfill what was planned.
And not affect the other tasks on the list. 9. TAKE CARE OF YOUR HEALTH Taking care of your physical and mental health is essential for your daily productivity to be high.
We often end up skipping meals or working late because of the backlog of tasks. This can happen, but we need to make it very specific and isolated cases. So make time in your schedule to have a good breakfast, lunch and dinner .
Also, with breaks between activities to get a relaxed and renewed energy during your day. Like having a cup of coffee, taking a stretch or breathing, seeing your messages, phone calls, social media, in short. Also, consider time to do physical activities, practice your hobbies, go out with your friends and family, have fun, anyway.
This makes all the difference so that you can have daily productivity according to your planning. 10. USE PRODUCTIVITY TECHNIQUES Today, there are many other techniques to increase your productivity.
And the more productive you are, the more organized your day will be. Therefore, we are going to leave four video recommendations that we have here on the channel that can help you a lot in this. The first is about Time Management.
Which shows how we can better organize and prepare to manage our time in a very assertive way. The second is the GTD Method, which is the technique known as Getting Things Done. Which in Portuguese is The Art of Making It Happen.
This method helps our mind to be free and focus where it really matters. The third is the video How to Be More Productive, which shows really cool tips on how to increase our productivity in a practical and direct way. And finally, the fourth video is from the Pomodoro Technique.
This method is well known for making each activity unique. In predetermined minute blocks. No interruptions and full focus on it.
For sure, these 4 subjects will help you a lot to improve your productivity. So, if you want to watch them, which we highly recommend, we'll leave the link to each one here in the description. Did you see how organizing your day is very important for your productivity to be much greater?
By better managing your time and activities according to what works best for you, you will surely notice that your quality of life will be much better! In this way, you will find a lasting and healthy balance. That will make all the difference in each day for a long time, believe me!
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And just to recap what we've talked about here: 1. LIST ALL YOUR TASKS 2. DEFINE YOUR PRIORITIES 3.
CHOOSE YOUR TOOLS 4. DETERMINE YOUR TIME 5. PLAN YOUR MONTH AND WEEK 6.
DON'T EXAGGERATE ACTIVITIES 7. TAKE CARE OF THE MOST BORING ACTIVITIES 8. FOCUS ON EACH TASK 9.
TAKE CARE OF YOUR HEALTH 10. USE PRODUCTIVITY TECHNIQUES We hope you enjoyed it! And if you want to know more about how to set up and manage your own business, visit our Youtube channel, we have several videos on this subject, ok?
And if you liked it, share this video with your friends and family to help them too! If you want to prepare even more, download our free e-book now with the 11 key questions to find out if you are ready to open your own business or not. Let's leave the download link here in the description of this video, okay?
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