if you're someone that believes you waste a lot of time or maybe you're just not productive enough maybe you don't get enough done maybe you're overthinking procrastinating or don't know how to make a plan this video is for you because i'm going to show you the eight ways that i save more time make more time and create more with my time let me ask you a question how many of you believe that you're good at multitasking now studies show that only two percent of the world's population is actually able to multitask and researchers say that
when people hear that they always assume that they're in that two percent maybe you're sitting there at home thinking the same thing the truth is most of us are in the 98 say researchers and therefore we have to focus on something called single tasking or mono tasking this is the idea that we focus on one thing at a time this sounds counter-intuitive a lot of people say well if i'm doing less things that's going to take more time the truth is when you focus on one thing at one time not only does your productivity and
your efficiency go up your fatigue goes down and your stress goes down as well next time you get lost in that battle of trying to do loads of different things at the same time press pause take a step back take a breath and just focus on that one activity this applies to eating it applies to driving it applies to texting it applies to speaking on the phone or a zoom call just do that one thing a few years ago i read a study that changed the way i live you can't be logical and creative at
the same time your brain and mind is using different faculties and different abilities to do different types of tasks imagine you're in meetings all day about numbers and data and analytics and all of a sudden you're asked to do something creative maybe write a speech or give a presentation it can be really really difficult to switch from one side of your brain to the other side in a matter of seconds with very little organizing and planning we're literally going like a pendulum swinging from one task to another which is requiring different parts of our brain
and the abilities that we have the way i solve this is that i start every day by first writing down my to-do list i look at all the activities that i have to do now in the examples i give in this video i've simplified my task to make it easier but know that i do this with a lot more detail you want to draw a line down the middle of the page on one side of it write logical and on the other side of it write creative you now want to plot and mark where these
tasks on your to-do list fit either in the logical category or in the creative category the question you're asking yourself is is this task largely structured focused does it have certain boundaries is it quite a logical step-by-step process or is this creative is it more of a brainstorm is it somewhere where you need to feel free and expressive after you've divided these tasks you now want to write down the time estimate that that specific task is going to take what ends up happening is you start to plot your week by saying monday is going to
be creative tuesdays are logical wednesdays are logical thursdays are creative and fridays are creative or you may also divide your day up into logical mornings and creative afternoons or creative mornings and logical afternoons this division this time blocking allows you to get really immersed into the activity really focus and be more productive and effective so this might be unpopular opinion but i live by this and it has truly been a game changer in my world if it's not in the calendar it won't get done it's not really a priority right you have to make sure
that it's in your plan it's in your day so i'm going to show you quickly what my calendar and schedule look like that is my life this month as you can see it's color-coded it's beautifully designed and as i flick through this what you realize is that every single day i have everything from workout time to meal times uh to scheduled off time all in my calendar what this allows me to do is it helps me prioritize both personal and professional commitments and helps me see both things in the same place if you haven't put
something in your calendar even if it's something social i promise you you'll either forget it or you won't plan effectively around it when i know i have a really big podcast or a really big interview or if i know that i have a big deadline on a day i don't then surround that day with other difficult and challenging tasks sometimes i'll start my day with the most challenging task of the day because i feel that i need to start with a challenge and sometimes i'll actually put it as the last most challenging task of the
day because actually i want to build that momentum when you have a schedule you get context around how you feel that way you manage your mental health and well-being a million times better and you do more with less time tell me how many times you've experienced this you check everything off your to-do list but you still feel unfulfilled you've used your time wisely you've managed to accomplish every task but you still end the day when your head hits the pillow you still feel like you failed you still feel like you didn't quite achieve something i
realized that this happened to a lot of top performers and it was because they weren't asking themselves what do i need to do today that will make me feel like today has been a good day you don't think that today's a good day because you did everything you wanted to do you have to feel like it's been a good day so i do this activity every single day when i ask myself the question what do i need to do today that will make me feel like today has been a success for you it may be
reading your children a bedtime story it may be making sure that you made 10 minutes to meditate it may be that you had got a workout in or you had your green juice it has to be something simple that's easily repeatable on a daily basis but that you prioritize doing it writing down what you did every day gives you ideas for the future as well and plotting it out in this way makes it really really simple to remember what you could try on another day how many of you feel like the months are just passing
by and it's crazy to believe that we're over a quarter of the way through the year but this is what happens when we don't have really clear goals targets and tasks this approach has really helped me manage my time better i have big monthly goals i have four weekly targets and i have one daily task the one daily task is the baby step towards the weekly target and the weekly target added up all four of them leads to the big monthly goal so what you're doing here in essence is breaking down something that feels quite
unachievable impossible to do and quite challenging into small manageable chunks sometimes you can be sitting there thinking wow i don't know how i'm gonna get that done by the end of this month if you've ever felt that way use this model first come up with how can you break that big goal down into four separate tasks once you have these four weekly targets now all you need to do is divide each weekly target into a daily task so basically you end up working on something daily that you achieve weekly which helps you achieve something monthly
now you've completely deconstructed this impossible unachievable idea into something very simple and manageable now i know i said to you earlier that you should focus on single tasking not multitasking but here's a way that you can actually get more out of the same time i learned this from my good friend ariana huffington who speaks about habit stacking now we all have habits in our life that we do every single day without even thinking about it we're driving around town we're cooking every single day we may be on a walk these are great times to immerse
in those activities for sure when you're driving to be fully present if you're going on a hike to be really there within nature and if you're cooking to be really present with the scents the sounds and and all of the different colors that may be there but if you're someone who can do some of those things pretty comfortably you can also add a stack of a habit so for example you may be someone who listens to an audiobook while driving you may be someone that listens to a podcast while cooking or while you're on a
hike or walking the dog it's okay to have it stack in those scenarios to get more out of the same amount of time i wrote about this in my book it's called location has energy time has memory when you do something in the same place every day at the same time every day that space builds an energy and that time builds a memory what does that mean when you've done something in one place like meditated in the same place for a considerable amount of time that space takes on a meditative energy and frequency it becomes
easier to do that activity in that place and similarly when you do something at the same time every day that time has a memory your body your mind remember that and therefore it becomes easier to do divide your home even in corners i remember when my wife and i lived in a 500 square foot apartment and literally every corner of that room was divided into a meditation corner a social corner a work corner and an eating corner even that differentiation allowed you to keep the energy of that space sacred and appropriate for what you want
to do the challenge today is we eat when we're meant to sleep we sleep where we're meant to work and we work where we're meant to eat so we've confused the energy of our environment that's why we're sitting in bed and can't sleep because we do so many different activities there remove that energy from the bedroom place it where it needs to be and allow yourself to see how you use your time more effectively in that place a lot of people think sleep is a waste of time i don't getting good quality sleep is integral
to making more out of the time you have when you're awake i consistently sleep for eight hours a night and i'm really really happy about it because i know that it allows me to perform better mentally and physically throughout the day one of the things i will add though is that you want to be sleeping before midnight the sleep before midnight is extremely powerful and is really critical for the hgh the human growth hormone to be activated so if you're sleeping at 9 00 pm and you're getting those three hours before midnight that's extremely powerful
or even two if you're sleeping at 10 p.m so getting seven to nine hours of sleep per night is critical to being productive with your time when you are awake don't fall into that trap or that habit to believe that you should be sleeping less to do more with your time a lot of the tips i've shared today are things that i learned from an incredible book by daniel leverton called the organized mind i recently dived back into it using the blinkist app to look at the blinks that they had around the critical lessons that
you can learn from this phenomenal book you can also listen to these blinks as well that makes it really easy to digest and remember i love that everything i loved about this book was captured in the blinks and that it made it really easy to synthesize how i could turn these lessons into practical steps right now blinkist has a special offer just for our audience go to blinkist.com forward slash j shetty to start your free 7-day trial and get 25 percent off a blinkist premium membership that's blinkist spelled b-l-i-n-k-i-s-t dot com forward slash j shetty
to get a 25 off and a seven day free trial thank you so much for watching this video i hope that you're gonna practice just one of these steps to make more out of the time that you have i wish you all the best and i'll see you soon
