the Common Thread I've noticed across business academics and career is that those who can manage their time the best usually have the most success and it's fascinating though because we're never really taught explicitly how to manage our time right think about your middle school or your high school you ever have a time where a teacher or somebody sat down with you and said hey this is how you can manage your time better here's some practical tips no we're just given a ton of homework ass silence or a ton of projects a ton of exams to
study for along with our own interests and responsibilities that we have at home we're just expected to figure it all out we're expected to be thrown in the deep end and know how to swim and yes I believe that that's a skill that you can learn on your own through experience but I also truly believe there are tangible things that you can take on as habits for yourself and the earlier you're able to take these on the better off you'll be because then you can be somebody that can manage a lot of things at once
and look throughout my high school throughout my college I was somebody that always had to work on top of the academic side I'm somebody that has always had to manage a lot of familiar responsib abilities due to my parents having divorce and needing me to spend a lot of time at home doing a lot and so I understand what it feels like to be spread out thin and if we're not taught how to manage our time better then we're just exhausted after one responsibility and that's not what we want to have happen right today I'm
able to manage my biomedical engineering major doing both my bachelor and Masters at the same time along with my business along with my hobbies along with my friends and also of course everything I love to do here with content creation and I really do believe these tips have helped me with it and I hope that these can help you too my name is June youu if you're new to the channel welcome if you're returning welcome back I would love to say that we can increase the amount of time that we have available to us but
obviously that's not the case we're all limited due to the responsibilities and of course the 24-hour window and of course every one of us isn't necessarily given the same fair share of time I understand it right especially when I was going through that really really bad divorce with my parents I had no time to do anything else but work and to spend time at home doing lot of chores and responsibilities taking care of my family that was a really really difficult period of my life but I've noticed even in that M I had to learn
how to manage my time so I can still get my homeworks done I was able to do well in school at that time although it took a little bit of time to really really figure it all out along with the fact that now as as I'm living alone and I have a little bit more in my control that I have to be very cautious with how I use my time so I can still be very productive but also be very healthy mentally and physically too I don't ever want to neglect my own health throughout that
process so we're going to go over some tips that I hope that can really really help you if you have any questions at all please leave your comments below give this video a thumbs up and of course subscribe with all that being said sit back relax and enjoy the video the first step I want you to take is a Time audit this is an integral step and it's one that allows us to gain an awareness of how we're spending our time this is where we can really start to recognize our own shortcomings now I want
to caveat by saying I'm not telling you that you have to be productive every minute of your life I'm not right I believe that I'm someone naturally very lazy so I can lay my bed all day long and I've done that I hope though that you can start to recognize that even an hour additional to your days can be extremely extremely beneficial okay imagine another hour that you have available to you if you can utilize that hour effectively let's say you have another skill that you want to build and eventually you want to leverage it
for monetization purposes if you do that for an hour day or 3 four five months straight and then a year straight two year straight think about how much that skill can really evolve over time so even a little bit of time savings here is going to have tremendous impact so what I want you to do is genuinely just take out a journal however you like to do this even on your phone and just actually look at how you're spending each of your days follow A Day in the Life for yourself right maybe you record it
or even and you can tag me in it but the idea is to have an honest set of accountability here where you can look at okay what time am I waking up what am I doing after I wake up how long am I spending time in the bathroom how long am I doing work for how long am I cooking for how long am I commuting for and just having a sense of awareness here is really going to benefit you as you start to manage how can you do this a little bit more optimally right and
so for me my example is one I used to spend a lot of time in the bathroom getting ready in the morning why not because I was actually spending the entire 30 40 minutes getting ready but because I would watch YouTube videos in there I would watch different um sports highlights or whatever the case may be as I was getting ready but because I was so interested in that I was being lack of days ago with how I was doing everything that I was needing to do in the math I was getting ready and even
that was a small little change for me where I was like you know what I don't want to bring my phone into the bathroom anymore because I'm wasting 20 minutes just because I like watching these podcasts or I like watching all these sports highlights like it it wasn't a good use of my time and so that 20 minutes save there allowed me to reserve it and then maybe even spend 20 more minutes making myself a healthy breakfast right or 20 more minutes doing a little bit of work or 20 more minutes trying to journal 20
more minutes doing something different right another big um component of this was in the mornings I was spending time waking up and using my phone as my alarm clock I would start to Doom scroll for like 15 20 minutes although those 15 20 minutes weren't necessarily huge impact to my day in terms of the time standpoint it didn't allow me to get my day started in terms of an energy standpoint right because I felt lethargic afterwards then I wasn't able to really do the things in terms of my morning routine that I want wanted to
execute right and so when you're going through this type of auditing not just how are you spending your time but how do you feel after each of those time blocks and this can be a really good foundational part to you again we're not looking at trying to spend every little bit of time in a productive manner but where are some instances where are some areas that you can just change or tweak a little bit or refine a little bit to give yourself that additional 30 minutes give yourself an additional hour or maybe even two hours
I'm telling you when I went through this whole time auditing process I saved myself like 3 4 hours just because I realized a lot of these areas in my life could be a lot more streamlined and we'll touch on some of these other things in terms of the next tips moving forward number two will be batching and this will build upon the first idea really well and I used to be horrible in terms of scheduling different tasks and close proximity together an example of this is for many of you that watch my morning routine video
you know that I have this deep work session whether it be 90 minutes or 3 hours I have this time dedicated and leveraged for my most demanding tasks but what I used to do was because I have two screens one screen would have the project whether it be business related whether it be for school and then on the left screen I would have my messages up whether it be my text messages whether it be my slack channels whether it be my emails and I hated the idea of people waiting on me for a response I
would immediately respond to them right but the issue was it takes time for me to recalibrate whether it be a 30second message or even a 10-second reaction that I do to a message it takes time for me to recalibrate from one task to another and especially if I'm utilizing this deep work session for my most demanding task that project that I have on the right side of my screen that requires a ton of cognitive effort and for me to switch to a different task it's not necessarily worth it in the grand scheme of things instead
now what I'll do is I'll just break those tasks up I know when it's time for my deep work sessions and I'll dedicate that to one or two big projects and then the other times during out my day where I don't necessarily need as much cognitive effort perhaps I do it even before the peak product activity window I'll spend that 20 minutes just responding to all of the text messages or all the emails or all the slack messages at once and just splitting that up allows me to stay focused on one task versus another and
trying to have to juggle both at the same time so batching whether it's you going on for errands and instead of you doing multiple errands throughout the week just schedule one day to go through all of your errands it's an opportunity for you to be more efficient with it uh you can keep your attention where it needs to be on a specific task it once and I found that to be really really effective on the flip side you don't necessarily want to be just doing one thing for too long because I think that you lose
engagement you lose interest and you lose a lot of focus on that so then it it's good for you to switch to a different task but what I'm talking about in terms of batching is can you ensure that similar tasks that are likened together can be scheduled for a reasonable amount of time at once and then you can switch to a different task if you'd like number three is understanding priorities this is really important because I think in today's world we failed to do this especially because we're constantly in our society told to go go
go we forget to ask ourselves hey June what's actually important to you and if you haven't journaled before what are you doing right we talk about jing a lot on this page but the idea is can you gain an awareness of what it is that's of importance to you what do you value what's actually going to make a difference in your life and what are things that are actually just put on to you as Expectations by others or by society that isn't necessarily important to you and you have to know that you know what yeah
we have limited time but we can control how we spend it and if we can spend it in areas that matter to us then man that can make a huge drastic change to our lives an example for me is I used to surround myself with people that I know didn't really like me at all right when I started to separate myself from that type of negative environment I was saving myself a lot of time and I could utilize that bandwidth that mental capacity to do other endeavors too and so as I stepped away from those
types of people I started recognize hey now I have more time where can I put that to in in terms of college right I'm not somebody that is big on partying right I don't do that I that's not something that's of interest to me and I understand that maybe that is of interest to a lot of other people but that is one thing that I was okay quote unquote sacrificing in terms of the normal college experience and I don't regret that at all because now I'm about to graduate in a few months from now with
some incredible opportunities that I couldn't have ever imagined if I was wasting my time in areas that weren't of interest to me again my areas of Interest did not have to be yours but just gain an awareness of that and prioritize what is of importance to you so next time that you're creating a list of to-dos I know that we love to do that and making goals is probably the easiest thing ever making good goals is a completely different thing but also executing that is really what separates the most successful people from people that can't
really get out of their current situation executing them requires a level of prioritization it requires you to say you know what I'm okay sacrificing these things because I understand my sacrifices will dictate my future and these are the areas that I want to focus upon and yes I promise you it will pay off number four which really encompasses everything is creating a schedule for yourself whenever I say the word schedule I think that I have two immediate distinct groups one area is are of people that are saying I hate scheduling scheduling is way too rigid
I'm somebody that's super spontaneous and I don't like the fact that I'm tied down to a schedule and then I hear another set of people are saying oh I need a schedule to every minute if I don't schedule every minute out and I feel really anxious and each to their own right is that the saying each their own but I hope that we can find some sort of medium ground a schedule is so important because naturally as human beings we like to procrastinate and if you are a procrastinator aka me if you don't have an
ability for you to look at something and tell yourself okay this is how I go about doing it then it's likely that when you get to it you're going to be faced with a lot of mental obstacles right one then you have to think about okay what do I have to do what were of importance to me this past week I knew that I was trying to prioritize something but now I can't remember it and then you just create all this mental chaos for yourselves and then you're wasting cognitive effort and then you go into
your work and you're already drained right no just spend time even the day before just don't do it the day of I I like it the day before or at the very beginning of your day if you're going to do it the day of or even on your weekend prior just have an ability where you're separated from that battle between your mind and your body body and you can literally just take that space to say I know what I need to get done this is how I'm going to put it within my schedule and that's
how I'm going to have success all I have have to do is figure out a way to do those things and I'll be good and I think another element here that you have to recognize is that you should absolutely be scheduling time for rest and play too right and this is how you can have those restorative experiences how many of times do you find yourself taking those rests or going out with your friends knowing that you want to take a step back from everything and then you return the next morning and you're thinking oh my
gosh I still feel just as tired as I did yesterday and that's because while you were out or while you were taking that break or while you're watching Netflix your mind was rushing to the things that you should have gotten done and you weren't allowing yourself to feel rest and you weren't allowing yourself to gain that until the next day you're not enjoying those types of restorative benefits so what I want you to do is when you're creating those schedules make it super realistic right create blocks of time for yourselves so time blocking is one
technique that I've talked about before I really think that you should utilize but then also just integrate times for you to actually have an ability for you to eat you know have an ability for you to take a step back and do things that are enjoyable to you and I think when you can make a schedule practical and you can make a schedule realistic then you gain the benefits of having something outlined for you beforehand while also not burning yourself out and so creating a schedule is super super important maybe I make a whole video
about how I schedule my days and I think that could be interesting but scheduling has absolutely made the world's difference and think about it how many of us maybe if you you're still in University that you don't necessarily experience this but a lot of people that go out of University struggle with the idea that they don't have an actual schedule for themselves anymore and so they used to be somebody that can do 9 hours of work throughout a day or 10 hours of work throughout the day still go to the gym still spend time with
their friends and family but then when they go into their adult life and they have this 9 to5 afterwards they have no sore schedule and they just waste their time away and they feel constantly tired or lethargic and they can't get anything done that they want to get done it's because they don't have that skill schedule anymore they don't have that structure anymore so don't lose that structure structure is actually really really beneficial and if you're somebody that's still saying no I'm somebody spontaneous again I told you that you can insert time for rest and
play but also insert time for your spontaneous activities too whatever that looks like just have something there that you can look to and count on for you to guide across your days I think it's really really helpful number five making use of your quote unquote downtime and I put quotes on there because most people in pra you currently view it as a time to do nothing and just scroll on your phone whereas I want you now to view it as a time that you can leverage for other work by no means am I trying to
say that you should never have downtime you should always be doing work in that moment no absolutely not I'm talking about specific pockets of time especially as a student that we have that we can make better use of and when you get in the habit of doing this then you can find yourself having a lot more time available to you right and so specific examples could be commuting right right I used to commute walking to my classes from my apartment to my University's main campus took me about 25 minutes of a walk that meant that
I had 25 minutes there to perhaps just listen to music or just walk without anything and sometimes I've done that or I could leverage it for something else I W talk about what that is and sometimes there are moments in class especially in high school that my teachers would say hey we're done for the material in today's day I know that we finished a little bit early but feel free to use this time as you like and most people would reach for their phones but you could do something El El in that period of time
if you were talking about perhaps for me when I got ready in the morning when I was making myself breakfast I would have these 10 minutes 15 minutes pocket of time that I could potentially be doing something that wouldn't require necessarily active Focus but it would still be beneficial to me so what I would do in those Pockets at time was listen to voice memos and this is part of stage three of my learning system the post class immediate reviews where I was practicing the active recall questions that I made in class and as I
was verbally answering these aloud I would just turn on my phone voice recording and I would capture my response and so when I had time while cooking myself food in the morning I could listen to my response and perhaps even critique it mentally right and even when I was commuting and I had the 20-minute walk I would listen to voice recording so it's just a great way to make use of that time because I needed that refresher I needed to utilize space repetition here and it was a great opportunity for me to quickly do that
just making use of that pocket of time but also in class when I would have that additional 10 15 minutes that the teacher would give us because they ended the class assignment early instead of just walking out instead of just going on my phone I spend that 15 minutes cuz I'm there right I already have my computer out I already have my learning system book out I might as well get some other work done so once you can make it a habit to make use of these quote unquote down times whereas other people would waste
that opportunity you become somebody that can really make use of every little bit of time available to you again I'm not saying this for all of your downtimes no I really do believe that there should be moments when you're eating food that you should be just eating food when you're hanging out with your friends you should just hang out with friends but again there are these small pockets of time that you might be wasting now that could be leveraged for other opportunities I think you should that should wrap up the five ways in which you
can be managing your time better I understand what it feels like to be constantly overwhelmed with a ton of different responsibilities and tasks but I really hope that this was a good foundation for you to begin with in terms of how do I manage all of that at once in a manner that's effective in a manner that doesn't make me want to lose my mind right and so if you have any questions at all if I missed anything please leave them in the comments below I'd love having those conversations with you give this video a
thumbs up and of course subscribe so until next time please take care of yourselves and I'll see you all at the top [Music]
