if you find yourself performing necessary yet repetitive tasks at work chances are there's a process you can set up once that will make your life much easier in the long term so in this video we're going over my eight favorite set and forget productivity tips for work that are huge Time Savers in the long run let's get started diving into tip number one challenge the status quo the rule of thumb here is if I change the default setting for something three times in a row I should just change that default setting for example in Google Docs I actually never liked the aerial font so with this sentence highlighted I change this to verdana and keeping it highlighted click normal text normal text update text to match then click back options save as my default Styles now when I create a new Google Document doc dot new you'll see the default text has been changed to verdada another pet peeve of mine is receiving notifications on shared documents I own but the comment is not directed towards me so I click on the comment history here Bell icon select comments for you and none down here and click OK Pro tip you can also manage notification settings in Google Slides Google Sheets and the Microsoft Suite of tools as well by the way neither Google nor Microsoft is sponsoring me for some reason but this video is supported by those of you who subscribe to my paid productivity newsletter and Community Link in the description to learn more productivity tip number two grouping for efficiency at work you're probably part of multiple email aliases everyone at company. com marketing at company. com NSFW accompany.
com which I'm told stands for no seriously feedback wanted the tip here is to add group aliases to calendared events directly so you never have to add or remove individuals who join or leave the team similarly you can grant file access to the entire Alias instead of adding individual team members Pro tip if their group owner set a reminder for yourself to update the membership list on a regular basis managers can also assign other team members to be the manager of the group while still being the group owner spending five minutes once a quarter going to Google Groups is much more efficient than having to make changes to multiple events and file permissions whenever someone joins or leaves work smarter tip number three automate back and forths whether you organize weekly office hours host regular coffee chats or provide Consulting Services as a side hustle you want to cut down on the number of back and forths needed for a time slot to be confirmed if your company or School uses the business version of Google workspace you can use the appointment scheduling feature found in Google Calendar simply create a new appointment schedule follow the answering instructions and at the end you'll have a shareable link you can send to people who want to book your time if you use a free alternative like calendly you can still block off a time slot on your calendar make it public so others know when you're available and title at something like weekly coffee chat sign up link in the description Pro tip if you use a Google works space version I recommend changing the minimum time here from the default 4 hours to 24 hours meaning people can book up until one day before the time slot giving you enough time to prepare for the meeting I also recommend adding two reminders for the scheduler of the appointment one for the day before and one 15 minutes before the appointment start time Pro tip number two add your appointment or candidly link to a Texas Banner tool so you never have to dig around for the URL I personally use the Snippets feature in the Alfred app so whenever I type colon colon schedule it outputs my link Alfred is Mac OS only I'll link my tutorial video down below so I can't be too sure of good Alternatives what I can be sure of is the comment section will definitely have an opinion on the best Texas Banner app so why not click the like button on the way down there productivity tip number four filter out the trash similar to the first tip if I find myself digging into my inbox to find a certain type of email three or more times I create a filter and label for example I have a filter that tags all confirmation emails and invoices from Airlines and hotels with a trips label for easy reference Pro tip if you use Gmail the next time you book travel you can leave your username the plus sign and the word trips gmail. com and you'll still receive emails as normal combine this with a filter whereby in the to field you have your username plus trips at gmail. com apply the label trips never send to spam and moving forward all emails sent to this Trip's email Alias will be tagged with the trip labeled automatically Pro tip number two if you use Google Calendar create a new filter in the hazard words field write file Name colon invite.
